6 Steps to Calming Down An Upset Customer

There’s a song written by Robert Hunter called “The Greatest Story Ever Told”. It opens with the passage below.  If you’ve ever been on the phone with an infuriated customer this may sound uncomfortably familiar.  Try as you may to get them to come in out of the cold so you can help, their brains are boiling, their reason is spent.  You ask for mercy and get nowhere.  As customer service or support professionals the business of handling situations like these can be a regular occurrence.  For the lucky one’s it’s an occasional disruption.

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Austin’s “Silent Excellence of Service”

No one with a plush, beautiful lawn wakes up in August and says “Criminy! My lawn is dead! Time to get a lawn care guy pronto”. The same is true for customer service in tech companies. Great customer service & support isn’t necessarily rocket science, but neither is gardening or cooking if you know what you’re doing. Success in those endeavors requires some knowledge, vision, preparation, and small amounts of time invested early and correctly. Continue reading

Tribal Knowledge

I recently asked a customer in our kick-off meeting what their goals for the support team were. The answer:

  1. Double productivity
  2. Halve the cost
  3. Create a “Wow” customer experience

That sounds neat, doesn’t it? Here’s the rub. They want to do this leveraging a virtual support team comprised of independent hourly contractors scattered throughout India, Dubai, etc. because they feel it’s cheaper and aligns with their overall business model.
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Big Whales. Good Service?

I’ve found myself pleasantly surprised over the last few months by some really positive service experiences in places I never would have expected – “Big Whale” organizations.

I think if you ask most folks they’d tell you that larger, older businesses or government agencies increase the chances you’ll have an underwhelming service experience, while smaller business have a “personal touch”. But experiences I’ve had within the last six months have reversed my thinking.

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Confusing? Indeed.

I submit this as an entirely unscientific, poorly researched, and potentially misleading set of information. But here it is nonetheless. The Indeed.com web site offers a dynamic job growth trend chart based on search terms you enter.

I searched for job postings with “tech support” OR “technical support”. Note the absolute nosedive since January of 2009 through today, or at least as recently as July as the chart indicates. In and of itself it’s not surprising given the economic climate, however when compared to “customer service” search results beneath it stands in stark contrast.

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The VP of Underscore

When I started Bootstrap Service I did so with the idea that many younger or emerging companies were doing themselves a disservice by not making the right choices and investments in their customer service or support efforts early enough in their evolution. It’s my belief that this approach forces companies to react to customer service activity rather than being proactive and getting prepared, resulting in far less agility and much higher costs in hard dollars, poor service delivery, lower customer satisfaction, and diluted brand value.

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“I am at your Help” (and other amusing Service observations)

It must be me having a bad month. Here’s a small collection of some very recent real-life experiences I’ve had that shine a light on how simple it is to screw up a great first impression with poor execution…

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